Draft for the committee to approve. Please check the contact details and anything marked in this policy before the app goes into the stores.
The Gutsy Bunch (“Gutsy”, “the club”) is a running club in Kampala, Uganda. This policy covers the club website and the Gutsy member app on Android and iPhone.
What we collect
- When you join: your name, phone number, email (optional), T-shirt size, usual pace and an emergency contact.
- Your PIN: stored only in scrambled form (a one-way hash). Nobody at the club can read it.
- Club activity: the runs and events you register for, your attendance, volunteer duties, and messages the club sends you.
- Payments: what you paid for, the amount, the mobile money network and the transaction ID you type in. We never see or store your mobile money PIN or balance — you pay through MTN or Airtel directly.
- Guests and enquiries: the name and phone number you give when you register as a guest or send us a message.
We don't use advertising, tracking cookies or analytics, and we don't collect your location. Maps of club routes are shown by Google Maps, which follows Google's privacy policy.
Why we use it
- To run your membership: confirm payments, show your digital member card and remind you when it's time to renew.
- To organise runs and events: registrations, attendance, volunteer rotas and announcements.
- To keep you safe: your emergency contact is only for the committee to use if something happens on a run.
Who can see it
- Other members see your name and initials (for example in “who's going”), never your phone, email or payments.
- The committee (admin, treasurer, coordinators) can see member details they need for their role, and every committee action is recorded in an activity log.
- We never sell your information or share it for marketing.
Where it's kept
Club data is stored with Cloudflare (servers in Europe) and sent over encrypted connections. Your phone keeps a sign-in key so you don't need your PIN every time; signing out removes it.
How long we keep it
While you're a member, and after that until you ask us to delete it. Payment records are kept for the club's accounts, but without your name once your account is deleted.
Deleting your account
In the app: go to Me → Delete my account. Your name, phone, email, emergency contact, PIN, volunteer duties and upcoming registrations are deleted straight away.
Without the app: email thegutsybunch@gmail.com from the email you joined with, or message a committee member, and we'll delete it within 30 days.
Money you already paid stays in the club's books as “Former member” so the accounts still add up.
Your rights
Under Uganda's Data Protection and Privacy Act 2019 you can ask to see the information we hold about you, have it corrected (you can edit most of it yourself under Me), or have it deleted.
Children
The app is for adult members. Junior runners should be registered by a parent or guardian.
Contact
The Gutsy Bunch, Kampala, Uganda · thegutsybunch@gmail.com